Security & Fire Protection

ArchivesOne runs an incredibly safe and secure records centers. Our facilities are fully alarmed and fire resistant. We take every conceivable precaution to prevent safety hazards and breaches of security. Only trained and authorized ArchivesOne team members are allowed in our records centers. ArchivesOne maintains an extremely clutter free atmosphere.

Our records centers are monitored 24 hours per day by burglary protection systems and are tied in directly to the local police and fire departments. The system is motion based; meaning if there are any intrusions the protection system senses the motion and immediately blares sirens and contacts appropriate authorities.

At the heart of every ArchivesOne's fire protection system is a certified insurance approved sprinkler system. The system is professionally maintained by local fire sprinkler contractors and reviewed regularly by our insurance carrier.

Confidentiality

All ArchivesOne team members recognize the confidence our customers place in us. Each ArchivesOne team member signs a statement of confidentiality:

I am clearly aware of my obligation to ArchivesOne as a team member of its records center. Our organization has a responsibility to protect and keep confidential all the documents which are stored and managed for all of our clients. I realize that all of our clients' documents are proprietary. Because of this, I will never open or examine a storage container belonging to any client without explicit directions from an authorized person.

I realize that it is my responsibility to keep all information that might be acquired as a team member at ArchivesOne in the strictest confidence at all times. This will insure security for clients. I also understand that my failure to keep all information confidential will result in my dismissal from ArchivesOne.

ArchivesOne is in compliance with HIPAA, Gramm-Leach-Bliley and Sarbanes-Oxley guidelines.