POLICIES AND PROCEDURES

Defining the who, what and how of compliant records management

Policies and procedures, combined with your records retention schedule, are the key support documents for your Compliant Records Management Program – and a hidden source of value for your enterprise

For your employees, policies and procedures define - in clear terms - the “who, what and how” of records management. For regulators and the courts, they provide evidence of your support and investment in compliance. For your legal, audit, compliance and IT groups, policies and procedures create a framework that allows you to respond promptly to audit, discovery, and regulatory requests, with minimal cost and disruption to your business. 

Making compliance second nature

While 80% of companies in a recent Iron Mountain survey reported they have formal, written policies in place for records management, these alone do not result in compliance. Policies must be embraced by your people and fully integrated into your records management systems and activities so compliant behavior becomes second nature to your employees. 

Iron Mountain can help you achieve all these goals. Our team of experts will evaluate your current practices, update your policies and procedures so they align with today’s compliance requirements, and assist with key aspects of implementation. Communication and training activities encourage employee participation and help ensure policies are consistently and universally applied.